Privacy Policy
Last updated: 15.07.2026
This Privacy Policy explains how The AI Portrait Atelier by Ralf collects, uses, stores and protects your personal data when you visit this website, complete a form, upload photos or purchase an AI-assisted portrait experience.
The AI Portrait Atelier by Ralf is operated by:
Company name: RALF STUDIO SRL
Registration number:J40/24649/21.12.2023
VAT number:RO49327260
Registered address: LIPSCANI 79, BUCHAREST
Email: INFO@PHOTOARTBYRALF.COM
For the purpose of this Privacy Policy, “we”, “us” and “our” refer to The AI Portrait Atelier by Ralf.
1. What personal data we collect
We may collect the following personal data when you use this website or complete an order form:
Personal details: first name, last name, email address, phone number, city and country.
Professional and brand details: profession, business name, website, Instagram profile, LinkedIn profile, brand information, preferred visual directions and any references or links you choose to share.
Billing details: billing name, company name, registration number, VAT number where applicable, billing address, country and email address for invoice.
Uploaded photos: recent photos of yourself that you provide for the creation of your AI-assisted portrait gallery.
Communication data: messages, questions or requests you send to us by email, form or social media.
2. How we use your data
We use your personal data only for the following purposes:
To process your order request.
To confirm payment status and connect your payment with your portrait form submission.
To understand your brand, visual goals and selected portrait directions.
To create and curate your AI-assisted portrait gallery.
To contact you regarding your order, uploaded photos, payment, delivery or additional information needed.
To issue invoices and comply with accounting and legal obligations.
To provide customer support and respond to your questions.
To improve our services, website and client experience.
3. Uploaded photos and AI-assisted creation
Your uploaded photos are used as visual references for the creation of your AI-assisted portrait gallery.
AI is used as a creative tool. Your final images are artistic, AI-assisted interpretations based on your uploaded photos, selected visual directions and the final curation made by Ralf.
Your uploaded source photos are treated as private materials and are used only for the creation of your portrait gallery.
Uploaded source photos are deleted within 30 days after the final gallery is delivered, unless a longer retention period is required for a specific legal, accounting or dispute-related reason.
4. Portfolio and public use
We will never publish your uploaded source photos or final images on our website, social media, portfolio, advertising or promotional materials without your explicit consent.
If you give permission for selected final images to be used in our portfolio, website or social media, you may withdraw that permission by contacting us at INFO@PHOTOARTBYRALF.COM
5. Payment and invoicing data
Payment is made online by card through a secure third-party payment processor. We do not collect, process or store your full card details on this website. Card payments are processed securely by the payment provider.
After payment is completed, you will be redirected to the portrait form, where you will be asked to provide the details required to create your portrait gallery and issue your invoice.
We collect billing details only for invoicing, accounting and legal purposes.
6. Third-party services
We may use trusted third-party services to operate this website, collect forms, store files, communicate with clients, process data and create AI-assisted portraits.
These may include, depending on the tools used:
Tilda — website hosting and page building
Fillout — forms, uploaded files and order submissions
Stripe or another secure payment provider — online card payment processing
Google Drive or similar cloud storage — internal client folders and file organization
Email providers — communication with clients
AI image tools — creation of AI-assisted portrait concepts and images
Analytics or cookie tools — website performance and visitor insights, where applicable
7. How long we keep your data
We keep personal data only for as long as necessary for the purposes described in this Privacy Policy.
Uploaded source photos are deleted within 30 days after the final gallery is delivered.
Final delivered galleries may remain available for download for a limited period. After that period, you are responsible for saving your final images.
Billing and invoicing data may be kept for the period required by applicable accounting and tax laws.
Email communication and order records may be kept for administrative, legal or client service purposes.
8. Your rights
Depending on applicable data protection laws, you may have the right to:
Request access to the personal data we hold about you.
Request correction of inaccurate or incomplete data.
Request deletion of your personal data, where legally possible.
Withdraw consent where processing is based on consent.
Object to certain types of processing.
Request restriction of processing.
Request information about how your data is used.
To exercise your rights, please contact us at info@photoartbyralf.com
9. Data security
We take reasonable technical and organizational measures to protect your personal data and uploaded photos from unauthorized access, loss, misuse or disclosure.
However, no online transmission or digital storage method is completely secure. We encourage you to upload only the photos and information necessary for the creation of your portrait gallery.
10. Cookies
This website may use cookies or similar technologies to improve browsing experience, analyze website performance and support website functionality.
Where required, you may be asked to accept, reject or manage cookies through a cookie banner or cookie settings tool.
11. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised “Last updated” date.
12. Contact
For any questions about this Privacy Policy or how your personal data is used, please contact:
RALF STUDIO SRL
Email:INFO@PHOTOARTBYRALF.COM
Address: BUCHAREST
